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Changes in Hours/Services and Other Notices Associated with Novel Coronavirus Outbreak: Mita

Library hours and schedule will be changed as follows, considering the novel coronavirus outbreak. Last updated: July 9, 2020

Partial Changes in Services at Mita Media Center.  Last updated: July 24

You will be able to access the stacks of the New Library, Old Library and South Building Library. An appointment is required for visit.

We would control the number of people in the library on purpose of preventing congestion. Do not stay in the library for more than an hour. If you need to read library items that are for in-library use only, please sit on a designated seat. Self-photocopying will be available.

*If you have received an e-mail notice for books on hold, you do not need a visiting appointment. All you have to do is coming to the library during opening hours. If you have not placed a hold on library items, but need to access the stacks, please request an appointment using the online form below.

You can request an appointment between 10:00 a.m. and 4:00 p.m. on the day a week before your visit, on a first-come-first-served basis.
The appointment would be closed as soon as the number of applicants reaches the maximum.

Example:
In case you want to visit on Thursday, July 16, submit a request for an appointment between 10:00 a.m. and 4:00 p..m. on Thursday, July 9.
An appointment request may possibly be accepted even on the next day, if there is any vacancy on the desired date.Click the link below to request an appointment:

Online form for visit on Thursday, August 13
Online form for visit on Friday, August 14
Online form for visit on Monday, August 17
Online form for visit on Tuesday, August 18
Online form for visit on Wednesday, August 19

*For visit on or after Thursday, August 20, the online form will be available sequentially. 

*We appreciate your effort to make your stay shorter. We kindly ask you to search KOSMOS in advance to specify the books to use on the day of visit.

For the time being, we continue to suspend the admission of the following patrons:
- Correspondence Course Students with No Borrowing Privileges
- Alumni, Students of Keio Senior High Schools
- Students of Keio Gaigo, Visitors Including the Members of the Partnership Universities
-----------------------------------------------------------

As the stacks become accessible, we will terminate the following special measures we have taken so far.

For the books available at Mita Media Center, please access the stacks and get books by yourself like you did before the closedown of the library. You may check them out for borrowing, or make photocopies in the library

Special Measures Taken During the Closure of the Stacks
2. Borrowing the books on shelf at Mita Media Center (Option B)
3. Reading the items only for "in-library use" at Mita Media Center (Option B)
*The in-library-use items include newspapers, journals, course reserves, reference books, machine-readable materials etc.
4. Picking up the photocopies of the items available at Mita Media Center (Option C)

Services and Measures to be Continued after Monday, July 13
1. Borrowing the books you have reserved while they were out for loan, or requested from other Keio libraries (Option A)
5. Picking up the photocopies of the items available at other Keio libraries (Option C)
*Photocopy request from other libraries outside Keio University will become available.
6. Using the databases for on-campus access and Microform Section (Option D)

For details, please refer to Entering the Library.

 

Though the state of emergency has been lifted, the second wave is still possible. We need to stay alert for the coronavirus outbreak, taking measures for preventing infection continuously. According to circumstance, there could be some changes in library schedule and delays in services. We appreciate your understaning and cooperation.

See also Reopening of Campus Facilities in Stages.

 -------------------
  Entering the Library: from Monday, July 13 until for the time being
  How to Make an Appointment/Request in Advance: Options A-E
  Special Measures for Borrowing and Returning/Overdue Fines
  Services and Facilities Still Unavailable
  Notices on Your Visit
  Reinstallation of a Book Drops
  Reference Service & InterLibrary Loan Service

Entering the Library: from Monday, July 13 until for the time being

From Monday, July 13 Until for the Time Being
The book fetching service will be terminated. You need to make a visiting appointment in advance, and access the stacks by yourself to get the books you need.

When entering the library, you are required to show the confirmation email sent by Media Center, either printed or on your digital device. Please come prepared.

 Opening Hours: From 10:00 a.m. to 4:00 p.m. on weekdays
You  need a visiting appointment in order to access the stacks. Please be aware that the reading seats are still unavailable. Do not stay in the library for more than an hour.
*If you have received an email notification for books on hold, you do not need an appointment. All you have to do is showing us the email, either printed or on your digital device.
*We may ask you to wait outside the library, in case there are too many people in the library.

How to Make an Appointment/Request in Advance  *Click here for details.
As the stacks become accessible, we terminate the book fetching service associated with the below-listed services No.2 through 4.

1.Borrowing the books you have reserved while they were out for loan, or requested to other Keio library (Option A)

2.Borrowing the books on shelf at Mita Media Center (Option B)
3.
Reading the items only for "in-library use" at Mita Media Center (Option B)
 *The in-library-use items include newspapers, journals, course reserves, reference books, machine-readable materials etc.

4.Picking up the photocopies of the items available at Mita Media Center (Option C)
5.Picking up the photocopies of the items available at other Keio libraries (Option C)

*Photocopy request from other libraries in Japan will be available. 
6.Using the databases for on-campus access and Microform Section (Option D)

7.Accessing the stacks (Option E)  *New


You need a visiting appointment in advance. We do not accept an appointment request on the very day of your visit. Please be aware that there is a limit to the maximum number of visitors. Also keep in mind that an appointment request is accepted during the designated period of time in a particular day.

Do not plan your visit until you receive the confirmation email.

 

[Returning]
Return your loans to the book drop outside the library. No appointment is required. Note that you may not enter the library just for returning. 
Please talk to a librarian at the reception counter in case of damaged or lost items.
You may also return your loans by mail after Monday, June 8. Please note that the shipping fee is on you.
Your overdue fines would be waived in case you need to stay home for preventing the spread of coronavirus. You do not need any declaration. Just talk to a librarian when returning. 
Please refer to Special Measures for Borrowing and Returning/Overdue Fines as well.

How to Make an Appointment/Request in Advance: Options A-E

A)Requesting Items on Loan or Available at Other Keio Libraries
Place a request via KOSMOS like you did before the library closure associated with coronavirus outbreak. For instructions, refer to KOSMOS Help. There is no limit to the number of books to request.
In case that the item is currently available at Mita Media Center, and you wish to pick it up on the campus, choose the Option E.

The Option A does not allow you to choose Mita for a pickup library.

B)Requesting/Borrowing/Reading Items Currently Available at Mita Media Center 
*The Option B was closed, because it is the special measures taken during the closure of the stacks. 
KOSMOS does not allow you to designate the holding library as a pickup library. In case that the item is currently available at Mita Media Center, and you wish to pick it up on the campus, choose the Option E.
*For the items in the closed stacks, you may choose the Option A. Use KOSMOS to place a request and designate Mita as a pickup library.

C)Requesting Photocopies from another library
→Place a request using the online form. If you need photocopies of more than an article or a chapter, request each set individually.
In case that the item is currently available at Mita Media Center, and you wish to pick it up on the campus, choose the Option E.

D) Using databases or microforms for on-campus access. 
Please ask Reference Service Section
Email:
mmc-ref-group@keio.jp

E) Accessing the stacks  *New

You will be able to access the stacks of the New Library, Old Library and South Building Library. An appointment is required for visit. We would control the number of people in the libraries on purpose of preventing congestion. Do not stay in the library for more than an hour. If you need to read library items that are for in-library use only, please sit on a designated seat. Self-photocopying will be available.
We appreciate your effort to make your stay shorter. We kindly ask you to search KOSMOS in advance to specify the books to use on the day of visit.(※KOSMOS Help

You can request an appointment between 10:00 a.m. and 4:00 p.m. on the day a week before your visit, on a first-come-first-served basis.The appointment would be closed as soon as the number of applicants reaches the maximum.

Example: In order to visit on Monday, July 13, submit your appointment between 10:00 a.m. and 4:00 p.m. on Monday, July 6

Click the link below and proceed.
Online form for visit on Thursday, August 13
Online form for visit on Friday, August 14
Online form for visit on Monday, August 17
Online form for visit on Tuesday, August 18
Online form for visit on Wednesday, August 19


If you have received an e-mail notice for books on hold, you do not need a visiting appointment. All you have to do is coming to the library during opening hours.

Services and Facilities Still Unavailable

-General reading seats *We provide you seats limited for reading books that are for in-library use only.
-Audio-visual materials
-Exhibition Room, Multi-Purpose Learning Room, Seminar Rooms, Cubicles and Instruction Room
-PC Area
-Printer on the 3rd floor

-On-campus access to the databases capable of being accessed from off-campus
-Reference service in person
Online reference service is available.
-Copy Service Counter and photocopying by staff
-Requesting books from outside, including Waseda University and overseas.

-Requesting photocopies from other universities and institutions in Japan, except for Waseda University.
See also Reference Service & InterLibrary Loan Service

Notices on Your Visit

Before planning your visit, make sure to refer to the following webpages:

Keio University : Reopening of Campus Facilities in Stages
For Keio Students : Reopening of Campus Facilities in Stages from Monday, June 8

Restriction on campus entry is still ongoing.
Only Keio University members with permissions are able to enter Mita Campus. 
You are required to wear a face mask when entering the campus
You would be asked to register at Main or West Gate.
Do not forget to bring your Student/Faculty&Staff ID, and to wear a face mask, otherwise we cannot let you into the campus.
Please refrain from visiting if you have any bad symptom such as a fever.
We kindly ask you to keep yourself clean and safe. Spray your hands with rubbing alcohol, wear a face mask. Frequent hand washing is strongly recommended.
Be aware of social distancing, and do not stay inside the library for a long time.
When too crowded, we would control the number of persons inside the library.


※Our library schedule is changing constantly.
For the latest information, please refer to our web calendar.

Special measures for circulation service : Last updated: July 14, 2020

■For the Items Currently on Loan
Due dates ranging from Monday, April 6 through Wednesday, October 7, will be extended to Thursday, October 8.
The extensions replace the “Long-Term Borrowing” which is generally provided during summer.
*Though the following cases are not subject to the due date extension, we take special measures so that you would not get any disadvantage.
  -In case that the due date is Sunday, April 5 or before
  -In case that the membership expiration date is Wednesday, October 7 or before
You may return your loans as soon as the library becomes open. You may also send the books by mail as described below. Please note that the shipping fee is on you.

■Requesting via KOSMOS
For the time being, the function will be available only to those affiliated with Keio University.
Do not choose Media Center for Science and Technology for a pickup library, for the entry to Yagami Campus is currently restricted.  
Usually the pickup deadlines are a week-long. The pickup deadlines for the newly reserved items may be extended according to the situation.
If you no longer need the item you have reserved, please cancel it via KOSMOS, so that other patron would be able to borrow the item right away. We appreciate your cooperation.

■Returning Library Items by Mail
We accept returns by mail. Please keep in mind that the service is a special measure for coronavirus outbreak, and is not available usually.

 Accepted: From Monday, June 8 to Thursday, October 8 
 *The items sent out on the very date are also subject to our special measures.

Sending Addresses and Contact Information of the Circulation Department of the Libraries:
Mita Media Center: 2-15-45 Mita, Minato-ku, Tokyo 108-8345 / 03-5427-1654 / mmc-cir-group@keio.jp
Hiyoshi Media Center: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-566-1038 / hmc-ps-group@keio.jp
Kyoseikan Library: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-564-2445/ hmc-kyoseikan-group@keio.jp
Media Center for Science & Technology: 3-14-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8522 / 045-566-1477 / rmc-cir-group@keio.jp
Shinanomachi Media Center: 35 Shinanomachi, Shinjuku-ku, Tokyo 160-8582 / 03-5363-3725 / smc-cir-group@keio.jp
Shonan Fujisawa Media Center: 5322 Endo, Fujisawa-shi, Kanagawa 252-0882 / 0466-49-3429 / mc-ps-staff@sfc.keio.ac.jp
Library of Nursing of Medical Care: 4411 Endo, Fujisawa-shi, Kanagawa 252-0883 / 0466-49-6204 / nmc-lib@sfc.keio.ac.jp
Media Center for Pharmaceutical Sciences:1-5-30 Shibakoen, Minato-ku, Tokyo 105-8512 / 03-5400-2679 / ymc-info-group@keio.jp*The shipping fee is on you. Keep in mind that you are responsible for any problems occuring during transit.
*Send your loans to the library of your home campus. The sending address is listed above.
*Pack the items with care to prevent any damage. We may ask you for replacement cost if the items get damaged during transit.
*Please contact the receiving library to let them know that the items will be coming, as well as the date of dispatch and the designated date of delivery.
*Make sure that the loans arrive at the library on or before the due dates. Return process will be carried out as soon as we receive them. We regard the "date of dispatch" as the date of return regardless of the actual arrival date.
*You may also return your loans at the library counter or to the book drops. The returned items would be handled in the same way as those returned by mail. Choose the best option for you

■For Those Whose Due Dates Are Approaching
Since the campus entry restrictions are still ongoing, you might possibly be unable to visit the library to return your loans after the final borrowing day. In that case, please send the books by mail or put them into the book drops.

 

The Final Pickup Deadlines

The Final Borrowing Days

The Final Due Dates

Non-Degree Students of Keio University Law School

Monday, August 31

Regardless of the deadline given on the email notice, the hold will be cancelled on August 31 since you are not able to borrow it after September 1.

Monday, August 31

Thursday, October 8

Students Graduating or Completing Their Degree in September 2020

Tuesday, September 8

Regardless of the deadline given on the email notice, the hold will be cancelled on September 8 since you are not able to borrow it after September 9.

Tuesday, September 8

Thursday, October 8

 

■Others
*Your overdue fines would be waived in case that you become unable to enter the library due to admission restriction.
*Please ignore overdue notice emails that are generated and sent to you automatically.

*Many of us are still required to work from home. It may take some time to reply to your email. Thank you for your understanding.

Reinstallation on the Book Drops : Mita Media Center

The book drops service is currently open.

Please put your loans in the book drops before due dates. In case of overdue, the part of the fines may be waived by the special rules.
For the items returned in person to the library counter, we process them in the same way.

◆The following items must NOT be put in the book drops:
   - Fragile items likely to get damaged, such as semi-rare books, books bound in Japanese style, audio-visual materials and any other items in bad condition.
  - Items that have been required to return in person when checking out.

◆The items returned through the book drops are collected and processed one by one.
     - It may take some time for the return to be reflected on your My Library.
  - Please note that notification emails about due dates may be sent to you automatically even if you have returned the items.
       The emails would no longer be sent as soon as the procedure is completed.

Reference Service & InterLibrary Loan Service. Last updated: July 1

Reference Service in Person. Last updated: June 2

Still not available. We accept your questions and inquiry online instead. We give you a reply between 9:00 a.m. and 5:00 p..m. on weekdays.

Requesting a Letter of Introduction. Last updated: June 2

Still not available. The date of restarting is not decided yet.

InterLibrary Loan Service. Last updated: July 1

Since the state of emergency over coronavirus outbreak has been lifted, we are restarting the service step by step. Situation varies from library to library. For details, please refer to the website of the library you plan to ask for the service. Here are the details on Interlibrary Loan Service provided by Mita Media Center:

-Photocopy Request from Waseda University restarts on Wednesday, July 1.

-Photocopy Request from other universities and institutions in Japan, except for Waseda University, will restart on Monday, July 13.  *The schedule has not been finalized yet. There could be some changes in schedule.

-Photocopy Request from overseas is still being suspended. You may place a request, but it would be processed after the resumption of the service.

-Book Request from libraries outside Keio University, in or out of Japan, is still out of operation. You may place a request, but it would be processed after the resumption of the service. Please keep in mind that it would take longer than usual to process.

Contact Information for Reference & InterLibrary Loan Services

Reference Service Section, Mita Media Center

Mail : mmc-ref-group@keio.jp 

*Substitute @ (a full-width character) with @. 
*Due to the campus policy, facilities including libraries are currently unable to answer your phone call. Please reach us online for the time being.

Contact Information

Circulation Department, Mita Media Center

Email: mmc-cir-group@keio.jp

*Due to the campus policy, facilities including libraries are currently unable to answer your phone call. Please reach us online for the time being.