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Changes in Hours/Services and Other Notices Associated with Novel Coronavirus Outbreak: Mita

Library Services During the COVID-19. Last updated: September 30, 2020

【Important Notice】 
For the time being, even after October 1, students are still required to make an appointment to enter the library.

There will be changes in hours and services of Mita Media Center. From Thursday, October 1, the hours will be longer, and the suspended services will resume step-by-step according to the circumstances.
However, we still need to take precautions by avoiding the 3 Cs. We limit the number of visitors by reducing our seating capacity to half.
As a general rule, a patron is required to leave the library within an hour, and the purpose of the visit is limited to using the library items, not to other activities such as writing reports. Avoid a long stay for your safety.

[For those who need an appointment]
For the time being, even after October 1, students are required to make an appointment to enter the library. Making an appointment on the day of visit is possible as long as there is vacancy. If you have received an email notification for books on hold, you do not need an appointment. To pick up your request, visit within the opening hours.

*You need your student ID or library card, along with the email notification, either printed or on your digital device. Please come prepared.

- Undergraduate students
Graduate students
Non-degree students who have an entry pass granted by the Office of Student Services

Request for a Visiting Appointment at Mita Media Center
Accepted from 10:00 a.m. of the day a week before the desired date, until the limit is reached; on first-come-first-served basis
*Make sure to type in your email address correctly to avoid transmission error. 
In case you do not get a confirmation email, please reach us at mmc-cir-group@keio.jp.

To make your stay as short as possible, we kindly ask you to search KOSMOS in advance to specify the books to use on the day of visit.

[For those who no longer need a visiting appointment on and after October 1] 
-Faculty including part-timers, professors emeriti and retirees.
*Please do not forget to bring your faculty ID or library card. It is necessary for entering and borrowing. 

[For those NOT permitted to enter the library]
The following patrons are still unable to enter the campus, thus they remain unpermitted to enter the library
See also Use of Campus Facilities (from the Fall Semester).

We will let you know on this web page if there are any changes.

-Alumni of Keio University
-Visitors including the members of the partnership universities

[Opening Hours]
Monday-Friday: 8:45 a.m. - 8:00 p.m. *still shorter than regular hours     Saturday: 8:45 a.m. - 5:00 p.m. 

*Opening Hours of Each Library Consisting Mita Media Center
New Building   8:45 a.m. - 8:00 p.m. 8:45 a.m. - 5:00 p.m.
Old Building     8:45 a.m. - 7:50 p.m. 8:45 a.m. - 5:00 p.m.
South Building 8:45 a.m. - 7:20 p.m. 8:45 a.m. - 5:00 p.m.

The hours may change according to the circumstances.
For the latest information and hours, check the calendar on our website.

[Returning]
Return your loans to the book drop outside the library. No appointment is required. 
Please talk to a librarian at the reception counter in case of damaged or lost items.
You may also return your loans by mail. Please note that the shipping fee is on you.

Your overdue fines would be waived in case you need to stay home for preventing the spread of coronavirus.
You do not need any declaration. Just talk to a librarian when returning. 

Please refer to Special Measures for the Circulation Service as well.

-------------------

We still need to stay alert for the coronavirus outbreak. Making an effort to prevent infection continuously, we are going to restart the suspended services step-by-step. According to circumstances, there could be some changes in library schedule and delays in services. We appreciate your understaning and cooperation.

See also
Important Notices on COVID-19 (University Measures)
Use of Campus Facilities (from the Fall Semester).

-------------------
 

Special Measures for the Circulation Service : Last updated: September 14, 2020

■To All the Borrowers
Due to coronavirus outbreak, the campus was closed down, and all the courses were delivered online during the spring semester. In consideration of the closure of the campus facilities including the libraries, Media Center has extended your loan periods 4 times so far since April. Although necessary, the special measures could have caused delays in processing book requests.
From the fall semester a part of the lectures will resume to face-to-face delivery, and accordingly, there will be some changes in the library services. We are going to make our best efforts to bring the services back to normal, solving the delays caused by circumstances.

‐ We will suspend the loan period extension which has been provided as special measures. The suspension starts on October 9.

‐ The maximum length of the period capable of renewal depends on the item and the patron’s status. Depending on the situation, your loan period may not be extended to October 8 or further. However, any overdue fines newly incurred before March 31, 2021 would be waived. Do not attempt to return your loans when it is hard for you to go out, even if the books are overdue. Please ignore overdue notice emails that are generated and sent to you automatically.

‐ If you are finished with the items you have borrowed, or the items are reserved by someone else, we kindly ask you to return them as soon as possible. Returning by mail is welcome. Please note the shipping fee is on you.

■Requesting via KOSMOS
For the time being, the function will be available only to those affiliated with Keio University.
 

■Returning Library Items by Mail
We accept returns by mail. Please keep in mind that the service is a special measure for coronavirus outbreak, and is not available usually.

 Accepted: From Monday, September 14 to Wednesday, March 31, 2020
 *The items sent out on the very date are also subject to our special measures.

Sending Addresses and Contact Information of the Circulation Department of the Libraries:
Mita Media Center: 2-15-45 Mita, Minato-ku, Tokyo 108-8345 / 03-5427-1654 / mmc-cir-group@keio.jp
Hiyoshi Media Center: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-566-1038 / hmc-ps-group@keio.jp
Kyoseikan Library: 4-1-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8521 / 045-564-2445/ hmc-kyoseikan-group@keio.jp
Media Center for Science & Technology: 3-14-1 Hiyoshi, Kohoku-ku, Yokohama-shi, Kanagawa 223-8522 / 045-566-1477 / rmc-cir-group@keio.jp
Shinanomachi Media Center: 35 Shinanomachi, Shinjuku-ku, Tokyo 160-8582 / 03-5363-3725 / smc-cir-group@keio.jp
Shonan Fujisawa Media Center: 5322 Endo, Fujisawa-shi, Kanagawa 252-0882 / 0466-49-3429 / mc-ps-staff@sfc.keio.ac.jp
Library of Nursing of Medical Care: 4411 Endo, Fujisawa-shi, Kanagawa 252-0883 / 0466-49-6204 / nmc-lib@sfc.keio.ac.jp
Media Center for Pharmaceutical Sciences:1-5-30 Shibakoen, Minato-ku, Tokyo 105-8512 / 03-5400-2679 / ymc-info-group@keio.jp*The shipping fee is on you. Keep in mind that you are responsible for any problems occuring during transit.
*Send your loans to the library of your home campus. The sending address is listed above.
*Pack the items with care to prevent any damage. We may ask you for replacement cost if the items get damaged during transit.
*Please contact the receiving library to let them know that the items will be coming, as well as the date of dispatch and the designated date of delivery.
*Make sure that the loans arrive at the library on or before the due dates. Return process will be carried out as soon as we receive them. We regard the "date of dispatch" as the date of return regardless of the actual arrival date.

■Others
*Your overdue fines would be waived in case that you become unable to enter the library due to admission restriction.
*Please ignore overdue notice emails that are generated and sent to you automatically.

*Many of us are still required to work from home. It may take some time to reply to your email. Thank you for your understanding.

InterLibrary Loan Services at Mita Media Center, Last updated: October 22

Reference Service in Person. Last updated: June 2

Still not available. We accept your questions and inquiry online instead. We give you a reply between 9:00 a.m. and 5:00 p..m. on weekdays.

Requesting a Letter of Introduction. Last updated: June 2

Still not available. The date of restarting is not decided yet.

InterLibrary Loan Service. Last updated: October 2

 -Photocopy or Book Delivery Request from Other Libraries after October 2
[Photocopy Request]
   -From Waseda University      Restarted on Wednesday, July 1
   -From Other Universities and Institutions in Japan      Restarted on Monday, July 13
   -From Abroad      Restarted on Thursday, October 22

[Book Delivery Request]
     -From Waseda University      Restarting on Tuesday, September 8
     -From Other Universities and Institutions in Japan   Restarting on Wednesday, September 23 
     -From Abroad    The date of restarting is not decided yet. *You may place your request  online during the service suspension period, but it will be processed after the restart of the service.

Please note that it would take longer than usual to process your order, even after the service has resumed. We appreciate your understanding and patience.

Contact Information for Reference & InterLibrary Loan Services

Reference Service Section, Mita Media Center

Mail : mmc-ref-group@keio.jp 

*Substitute @ (a full-width character) with @. 
*Due to the campus policy, facilities including libraries are currently unable to answer your phone call. Please reach us online for the time being.

Services and Facilities Still Unavailable

-General reading seats * We limit the number of visitors by reducing our seating capacity to half..
-Exhibition Room, Multi-Purpose Learning Room, Seminar Rooms, Cubicles and Instruction Room
-PC Area

-On-campus access to the databases capable of being accessed from off-campus
-Book delivery request from libraries abroad
→Please refer to the “Reference and InterLibrary Loan Services at Mita Media Center” section below.

Notices on Your Visit

Before planning your visit, make sure to refer to the following webpages:

Keio University :
Important Notices on COVID-19 (University Measures)
Use of Campus Facilities (from the Fall Semester)

Restriction on campus entry is still ongoing.
Only Keio University members with permissions are able to enter Mita Campus. 
You are required to wear a face mask when entering the campus
You would be asked to register at Main or West Gate.
Do not forget to bring your Student/Faculty&Staff ID, and to wear a face mask, otherwise we cannot let you into the campus.
Please refrain from visiting if you have any bad symptom such as a fever.
We kindly ask you to keep yourself clean and safe. Spray your hands with rubbing alcohol, wear a face mask. Frequent hand washing is strongly recommended.
Be aware of social distancing, and do not stay inside the library for a long time.
When too crowded, we would control the number of persons inside the library.


※Our library schedule is changing constantly.
For the latest information, please refer to our web calendar.

Temporary Book Drops : Mita Media Center

Please put your loans in the book drops before due dates. In case of overdue, the part of the fines may be waived by the special rules.
For the items returned in person to the library counter, we process them in the same way.

◆The following items must NOT be put in the book drops:
   - Fragile items likely to get damaged, such as semi-rare books, books bound in Japanese style, audio-visual materials and any other items in bad condition.
  - Items that have been required to return in person when checking out.

◆The items returned through the book drops are collected and processed one by one.
     - It may take some time for the return to be reflected on your My Library.
  - Please note that notification emails about due dates may be sent to you automatically even if you have returned the items.
       The emails would no longer be sent as soon as the procedure is completed.

Contact Information

Circulation Department, Mita Media Center

Email: mmc-cir-group@keio.jp

*Due to the campus policy, facilities including libraries are currently unable to answer your phone call. Please reach us online for the time being.